Participant Agreement - 2023 Sydney Marathon

Participant Agreement

I acknowledge that: I participate in the Event at my own risk. I will take all reasonable measures to protect myself from the risks of participation. I accept all responsibility for travel and personal medical insurance and for payment and/or reimbursement of medical/surgical expenses incurred because of my participation in the Event.

I am responsible for all property I bring to the Event sites and acknowledge that Athletics Australia the event owner, (AA) and Pont3 Pty Ltd, the exclusive licensed promoter (“Pont3”) accepts no responsibility for any loss or damage to this property.

I consent to the conduct of identity verification checks, background security checks and any other security checks (which may include inspecting my personal property) prior to my entry to and / or departure from any Events site.

I will abide by the Event rules and timelines, as varied from time to time, and will abide by directions given by Event Officials and accept that the Event Organiser has discretion to accept or decline an entry on whatever grounds.

I undertake to comply with all applicable regulations, by laws and rules of the Australian Sports Anti-Doping Authority (ASADA) and AA in relation to the Event and will comply with all reasonable directions and decisions of the officials, and other representatives of ASADA, AA and Sydney Marathon staff and officials.

I release AA and Pont3 (and their directors, officers, employees, volunteers, contractors, sponsors and / or agents) from any claim and from any liability (to the extent permitted by law) for or as a result of any loss, injury or damage suffered by me in relation to my attendance and participation at the Event, however so caused, including any claim or liability which arises due to any negligence of AA and / or Pont3 (and / or their directors, officers, employees, volunteers, contractors, sponsors and / or agents).  

I consent to the publication and/or use in any form of media whatsoever of my name, race result, image, voice, statement or otherwise, including the publication of my name and/or event result and applicable age bracket in /or marketing materials/website without payment or compensation.

To the best of my knowledge, I am not suffering from a condition which would prevent and/or render me unfit to participate in the Event. I have not knowingly used any substance for the purpose of enhancing my performance at the Event and will not use any substance or procedures prohibited by the rules of AA or the International Association of Athletics Federations (“IAAF”). (Competitors should check with their physician to ensure medication that they are taking is not a prohibited substance).

I understand all entries are non-refundable for non-starters and non-finishers. Entry fees are refundable before Monday 31 July 2023 (or 4 weeks prior to event day should the event need to be re-scheduled for any reason) although 25% of the entry fee will be retained to cover administration. Fees will be processed by Race Roster and an item will appear on your statement showing funds being debited by Race Roster.  

Any participant who changes into another race of greater value will be required to pay the difference between the entry fee originally paid and the current cost of participating in the alternative race plus a $10.00 admin fee.

No refunds will be provided for the difference in race fees post Monday 31 July 2023 (or 4 weeks out from event day should the event need to be re-scheduled for any reason). 

I understand I can transfer my entry online to another person up until 11:59pm AEDT 7 September 2023 (or 1 week out) from event day should the event need to be re-scheduled for any reason) if I can no longer able to participate. It will be my responsibility to find the person to transfer my entry to and arrange the race transfer. I accept that there is a fee of $20.00 to transfer my entry which is payable at the time of the transfer. Race organisers take no responsibility for name transfers and no claim can be made against event organisers for failed transfers.

I accept that the event will be subject to the current NSW Health guidelines which I agree to abide by. If the Event is cancelled for safety concerns or otherwise as a result of something beyond the reasonable control of AA and / or Pont3 including and without limitation strong winds, heavy rain, excessive atmospheric pollution, lightening and accidents, force majeure, pandemic or other mass health and safety issues, or any other Act of God, I accept that my entry fee and / or any other cost incurred in order to participate and / or get to the Event will be non-refundable. In addition, I acknowledge I will have no claim against AA and / or Pont 3 for any loss or damage I may suffer because of such cancellation.

I certify that I am 18 years or older, or that I am the parent/legal guardian of the Participant who is under the age of 18 years, and I have read this document and fully understand it. As a parent or legal guardian, I agree to this Participant Agreement for and on behalf of the Participant.

Privacy Declaration: Pont3 Pty Ltd collects uses and discloses personal information for the purposes of conducting and administrating the Event and other related activities, including for identifying participants, recording results, and communicating with you, and for providing you with member services or promotional material such as other events or other sponsor offers. Pont3 collects uses and discloses personal information in accordance with Pont3’s privacy policy. I agree to the following as conditions of participating in any of the four events that make up the Sydney Marathon (“Event”). Event means any of the four events within the Sydney Marathon may share your information with third parties as required, including but not limited to disclosing your personal information to the Abbott World Marathon Majors for the Marathon Age Group World Rankings qualifiers program and Athletics Australia Ltd for the purpose of administering the Athletics Australia Running Australia program In administering the Running Australia program, your personal information will be used to register you as a recreational running member of Athletics New South Wales.

The Pont3 privacy policy contains information about how to access and correct personal information held by Pont3 or how to make a complaint about the handling of personal information. Applications or services may be rejected if requested information is not provided. Opt-out procedures are available for individuals wishing to avoid receipt of promotional material from Pont3 or third parties. Contact information for Pont3 and a copy of our privacy policy is available at Privacy Policy – Pont3 Pty Ltd 

Voucher code: To validate your voucher code, enter the code in the Voucher box on checkout page. If your code is accepted, your registration fee will be reduced accordingly. Voucher codes may only be used where the Participant meets the conditions applying to the code and uses it within the validity period. Voucher codes are not able to be redeemed or exchanged for cash and must only be used by the Participant(s) to whom the relevant code was issued to by the code owner. No refunds will be issued if you submit payment and fail to enter your code during the registration process. Pont3 reserves the right to modify, suspend and/or cancel any voucher code at any time without notice to Participants. 

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